At Landmark Title Agency South, we know that every real estate transaction is unique. Whether it’s your first closing or your fiftieth, each file comes with its own details, timelines, and personalities. That’s why our process is built around collaboration, communication, and consistency—ensuring every step is handled with care so you can focus on your clients.

Here’s what happens behind the scenes from contract to keys:

Step 1: Opening the Title Order

Under contract? Congratulations!

The first step is simple—send us:

  • your signed purchase contract
  • any counteroffers or addenda
  • commission instructions
  • contact details for both agents, brokerages, and clients.

Speed Pro Tip: Include anything that might help us plan ahead—like if a Power of Attorney will be used, the client is out of state, or the property is in a trust.

Once we receive the order, we’ll open the file in our system and send you an introduction to your dedicated escrow team—the same team you’ll work with for all your transactions with us for consistency and efficiency.

Buyers and sellers also get a welcome email with secure registration instructions, wiring details, and pre-closing forms to complete. These forms help us confirm identities, clear any potential title issues, and start ordering necessary payoffs.

Step 2: Title Search & Examination

We request the title search from the county as soon as the order is opened.

On average, searches take about seven business days, depending on the county. This search is the foundation for everything that comes next—it reveals ownership history, liens, mortgages, and any other items that might need to be addressed before closing.

Step 3: Title Commitment

Once the search is complete, your escrow coordinator reviews the title commitment and shares it with you.

We’ll outline exactly what’s in the report and what will need to be cleared—such as outstanding mortgages or liens—before we can move forward.

Step 4: Clearing & Curative Work

When all requirements are known, our escrow officer begins clearing title and preparing numbers for the settlement statement.

If it’s a cash deal, we’ll send both parties the final statement for approval right away.

If a lender is involved, we’ll work with them to finalize figures and then circulate the approved settlement statement to all parties before scheduling the closing.

Step 5: Closing Day

Whether you prefer the comfort of our office or a remote/mobile closing, we meet you where you are—literally.

On closing day, signatures are collected, funds are verified, and documents are returned to our office. Then it’s on to post-closing.

Step 6: Post-Closing Processing

Our post-closing team double-checks every document, confirms all funds, and issues final ALTA statements to the agents.

Once we’re certain everything is in order, we disburse funds according to your original commission instructions.

Step 7: Title Policy Issued

Finally, we issue the official title policy and send confirmation to all parties. At this point, the file is complete—and you’ve successfully closed another transaction with Landmark Title Agency South.

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From start to finish, our goal is simple: Make the process smooth, transparent, and stress-free—for agents, buyers, and sellers alike.

When you work with the Landmark Team at Landmark Title Agency South, you’re not just getting a title company—you’re getting a team committed to protecting your transaction and your peace of mind.

Experience the Landmark Team’s expert and seamless closing process. Schedule your closing by calling us at 937.432.6300.